Profile Review Deadlines
Artist Profiles
When you first create an artist profile, you will receive an artist rating of General Artist once you’ve submitted your Mandatory Information and requested review. You won’t need to do anything to maintain your General Artist rating as long as your artist profile is current and active.
You can choose to submit Additional Information once you have an artist rating.
FACTOR reviews all profiles with Additional Information twice annually, after the annual review deadline in February and the semi-annual review deadline in August (by request only). As a result of these profile reviews, your artist rating may:
- stay the same (e.g. Artist 2 remains Artist 2, etc.);
- increase (General Artist can become Artist 2 or Artist 3; Artist 2 can become Artist 3); or
- only at the Annual Review in February can it decrease (Artist 3 can become General Artist or Artist 2; Artist 2 can become General Artist). Your artist rating cannot decrease at the Semi-Annual Review.
Remember: if your artist profile only has Mandatory Information, no action is required at profile review deadlines to keep your General Artist rating.
To learn more about Additional Information and artist ratings, visit our Profiles & Ratings for Artists page.
Applicant or Company Profiles
If you are applying to FACTOR as an artist, you do not need to take any action on your applicant profile once your profile is Approved.
Music companies who are creating applicant profiles for the first time should complete as much of the profile as you can and submit it for review. New applicant profiles can receive a company rating of Approved, 2 or 3.
After the annual profile review deadline in February, all music companies rated 2 or higher will be reviewed. You should make sure that you have updated your company profile with the required information before this deadline if you wish to maintain your existing company rating. If you have not updated your company profile with the required information, your company rating may decrease as a result of this review. Consequently, you may lose eligibility to apply to some programs.
If you wish to qualify for the Comprehensive Music Company program, the only time to do so each year is after the annual review deadline.
After the semi-annual profile review deadline in August, only companies who have submitted new information and requested review will be assessed. Any company that wishes to achieve a higher company rating should submit the required materials for review before this deadline.
For more information, visit our Profiles & Ratings for Music Companies page.
In 2019-20, these profile reviews will take place on:
Semi-annual review: Friday August 30, 2019
Annual review: Friday February 28, 2020
Which profiles do you need to apply?
Learn more about artist profiles
Learn more about music company profiles
Application Deadlines
Some programs in the FACTOR system have fixed deadlines, whereas others have rolling deadlines. For rolling deadlines, you may apply any time throughout the year, but for some programs your application may have to coincide with an activity related to your project.
Program |
Deadline |
Who can apply? |
|---|---|---|
Artist Development |
May 16, 2019 October 17, 2019
|
|
Collective Initiatives |
Each component has its own deadlines. Digital MarketingApplication needs to be submitted at least 3 months before project start date. Rolling deadline. Industry EventsApplication needs to be submitted at least 3 months before project start date. Rolling deadline. Showcase Production for Artists from Official Language Minority CommunitiesApplication needs to be submitted at least 3 months before event start date. Rolling deadline. Showcase Production for Export-Ready ArtistsPeriod One Deadline: March 1, 2019 for events occurring between May 1, 2019 – October 31, 2019 Period Two Deadline: June 1, 2019 for events occurring between August 1, 2019 – January 31, 2020 Period Three Deadline: September 1, 2019 for events occurring between November 1, 2019 – April 30, 2020 Period Four Deadline: December 1, 2019 for events occurring between February 1, 2020 to July 30, 2020 For the purpose of this component, an Export-Ready Canadian Artist is: (a) A Canadian Artist who has
“Commercially available to the general public” in this component means the sound recording has been offered for sale or consumption to the general public through physical or digital retail distribution, for streaming or sale online whether through the artist’s own website, the record label’s website, or a third-party website, through authorized audio or video streaming services, or released to terrestrial, satellite, and/or digital radio. If the sound recording is only been made available at live performances of the artist, it will not be deemed to have been made commercially available to the general public. |
|
Comprehensive Artist |
Application can be submitted any time; project expenses will be eligible from date of Application. May apply for Component funding up to 24 months after first Application. |
|
Comprehensive Music Company |
Application can be submitted any time; project expenses will be eligible from date of Application. May apply for Component funding up to 24 months after first Application. |
|
Juried Sound Recording |
May 16, 2019 October 17, 2019
|
|
Live Performance |
This program has rolling deadlines. You can apply multiple times throughout the year, up to the funding maximum. Applications must be submitted at least one day prior to the start of the trip. |
|
Marketing and Promotion for Non-FACTOR-Funded Sound Recordings |
This program has rolling deadlines. You can apply as soon as the qualifying sales threshold or radio chart position has been achieved, but no later than 12 months after commercial release. |
|
Songwriter’s Workshop (Retired) |
This program has been discontinued as of April 1, 2019. Two new songwriter and publisher focused programs will be announced in the summer. |
|
Sponsorship |
This program has a rolling deadline. Applications must be submitted at least three months prior to the start date of the event. |
|
Support for Eligible Music Companies |
For Business Development, there are two rounds of application deadlines. Round 1 – April 25, 2019 Round 2 – October 24, 2019 Applicants must submit a Business Development Plan with the template provided by FACTOR, outlining the nature and scope of the project. All Business Development projects must be scheduled to take place within the FACTOR fiscal year (April 1 2019 – March 31 2020). Multiple Business Travel applications can be submitted throughout the year, subject to the Program and Component Guidelines. For Songwriter Support for Music Publishers, there is one deadline this fiscal year: November 21, 2019 |
|
Video |
This program has rolling deadlines. You can apply multiple times throughout the year, up to the funding maximum. |
|
Program |
Artist Development |
Deadline |
May 16, 2019 October 17, 2019
|
Who can apply? |
|
Program |
Collective Initiatives |
Deadline |
Each component has its own deadlines. Digital MarketingApplication needs to be submitted at least 3 months before project start date. Rolling deadline. Industry EventsApplication needs to be submitted at least 3 months before project start date. Rolling deadline. Showcase Production for Artists from Official Language Minority CommunitiesApplication needs to be submitted at least 3 months before event start date. Rolling deadline. Showcase Production for Export-Ready ArtistsPeriod One Deadline: March 1, 2019 for events occurring between May 1, 2019 – October 31, 2019 Period Two Deadline: June 1, 2019 for events occurring between August 1, 2019 – January 31, 2020 Period Three Deadline: September 1, 2019 for events occurring between November 1, 2019 – April 30, 2020 Period Four Deadline: December 1, 2019 for events occurring between February 1, 2020 to July 30, 2020 For the purpose of this component, an Export-Ready Canadian Artist is: (a) A Canadian Artist who has
“Commercially available to the general public” in this component means the sound recording has been offered for sale or consumption to the general public through physical or digital retail distribution, for streaming or sale online whether through the artist’s own website, the record label’s website, or a third-party website, through authorized audio or video streaming services, or released to terrestrial, satellite, and/or digital radio. If the sound recording is only been made available at live performances of the artist, it will not be deemed to have been made commercially available to the general public. |
Who can apply? |
|
Program |
Comprehensive Artist |
Deadline |
Application can be submitted any time; project expenses will be eligible from date of Application. May apply for Component funding up to 24 months after first Application. |
Who can apply? |
|
Program |
Comprehensive Music Company |
Deadline |
Application can be submitted any time; project expenses will be eligible from date of Application. May apply for Component funding up to 24 months after first Application. |
Who can apply? |
|
Program |
Juried Sound Recording |
Deadline |
May 16, 2019 October 17, 2019
|
Who can apply? |
|
Program |
Live Performance |
Deadline |
This program has rolling deadlines. You can apply multiple times throughout the year, up to the funding maximum. Applications must be submitted at least one day prior to the start of the trip. |
Who can apply? |
|
Program |
Marketing and Promotion for Non-FACTOR-Funded Sound Recordings |
Deadline |
This program has rolling deadlines. You can apply as soon as the qualifying sales threshold or radio chart position has been achieved, but no later than 12 months after commercial release. |
Who can apply? |
|
Program |
Songwriter’s Workshop (Retired) |
Deadline |
This program has been discontinued as of April 1, 2019. Two new songwriter and publisher focused programs will be announced in the summer. |
Who can apply? |
|
Program |
Sponsorship |
Deadline |
This program has a rolling deadline. Applications must be submitted at least three months prior to the start date of the event. |
Who can apply? |
|
Program |
Support for Eligible Music Companies |
Deadline |
For Business Development, there are two rounds of application deadlines. Round 1 – April 25, 2019 Round 2 – October 24, 2019 Applicants must submit a Business Development Plan with the template provided by FACTOR, outlining the nature and scope of the project. All Business Development projects must be scheduled to take place within the FACTOR fiscal year (April 1 2019 – March 31 2020). Multiple Business Travel applications can be submitted throughout the year, subject to the Program and Component Guidelines. For Songwriter Support for Music Publishers, there is one deadline this fiscal year: November 21, 2019 |
Who can apply? |
|
Program |
Video |
Deadline |
This program has rolling deadlines. You can apply multiple times throughout the year, up to the funding maximum. |
Who can apply? |
|